Certification Steps for the Student to Complete
Our office does not automatically certify your enrollment each term, so to initiate your military educational benefits for a new term, you will need to submit a new Military Educational Benefits Request (MEBR). The MEBR can be submitted once you have enrolled in courses for the term or approximately 4-6 weeks prior to the start of the term.
Once you have received the Certificate of Eligiblity (COE) from the VA, you can email a copy to our office or attach it with the MEBR when you submit for the term.
Chapter 33/Post 9/11 GI Bill® recipients: An updated COE or other documentation showing your remaining eligibility will be required each term along with the MEBR.
If you have used military educational benefits at another institution, you will need to complete the VA Form 22-1995 (Request for Change of Program or Place of Training) and submit a copy to our office. This is not applicable if you have not used your benefits at another institution.
Approximately 4-6 weeks before the start of classes, your SIS account will populate with a Positive Service Indicator (PSI) once we have acquired all the required documentation and updated it in SIS. The hold is an administrative feature all students using military educational benefits receive and has no negative impact. It will not prevent you from enrolling in classes or attending classes and does not carry any other negative consequences.
** If you cannot submit these documents to our office by the start of the term, we will still be able to retroactively certify your enrollment. **
Certification Steps for the Military Educational Benefits Team to Complete
Our office will review the Academic Requirements (AR) for students in degree programs and notify the student of any courses not degree applicable. The Department of Veterans’ Affairs (VA) prohibits the certification of courses that do not apply towards your degree.
Our office will analyze the enrollment and schedules of all students using military educational benefits to ensure accurate term dates and credits are being certified. Our team will reach out to students or schools with any questions.
Once the enrollment and schedules have been verified, our team will enter the information and process the certification in the VA-ONCE system. Our office has 30 days from the start of classes to certify a student's enrollment. The student will receive an automated email from the VA as confirmation once we have submitted the certification. Effective August 1, 2021, we are required to do double certifications for Chapter 33/Post 9/11 GI Bill® recipients. The first certification will be submitted with the total credits and a tuition/fee amount of $0.00. This first certification will initiate the MHA and book stipend. The second certification will be submitted with the tuition/fee amount within 30 days after the add/drop period.
Our office does not certify ineligible fees such as books, meals, lodging, health insurance and other fees that are not covered by the VA. The student is required to report any changes (adds, drops, withdrawals, declaration/change of major, etc.) to our office. Our office is required to report these changes to the VA within 30 days of the change.
Please note: Your Military Educational Benefits will impact certain financial aid eligibility. Military Educational Benefits will be included as a financial resource in your financial aid award package and may reduce state grants, University grants, federal loans and work study, and private loans. Each financial aid award type is different, so the Military Educational Benefits may affect each person's award differently. Please contact Student Financial Services for questions about how your benefits may impact your financial aid at [email protected] or 434.982.6000.
GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website.