Fall 2023 Degree Conferral
The last day to apply for Fall 2023 Graduation in SIS Self Service is Sunday, October 1, 2023. Fall 2023 degree conferral will take place the week of December 18th. Diplomas will be ordered for all Fall 2023 degree recipients after all degrees have been posted in SIS. The deadline to update the Primary Name that will appear on the diploma is December 1, 2023. This update must be completed through the UREG SIS Primary Name Update Form.
Diplomas will be mailed to the student’s Diploma Address in SIS. To update the Diploma Address, changes can be made in the SIS Student Center under Personal Information. In order to guarantee shipment of the diploma to the correct address, any changes in SIS must be completed by December1, 2023. Graduates will receive an email once diplomas ship and should allow six to eight weeks from the shipment date for delivery to domestic addresses. For international shipments, additional deliver time may be required. CeDiplomas will be available the same day as diplomas ship.
Summer 2023 Degree Conferral
Degrees for all Summer 2023 graduates have been conferred. Diplomas have been ordered and shipped to the student’s identified Diploma Address in SIS. Graduates should allow six to eight weeks from the shipment date for the delivery of diplomas to domestic addresses. For international shipments, additional delivery time may be required.
CeDiplomas will be available for downloading the same day as diploma shipment. At that time, graduates will be sent an email to their Virginia.edu account on how to retrieve and download their CeDiploma through their SIS Student Center. If you have questions or need additional assistance, please contact UREG.
- If you plan to have your diploma framed, please note that framing processes that require heat can damage the diploma and should not be used.
- Double majors are reminded that they receive only one degree—and thus only one diploma—but have both majors noted on their transcript.
- Please note: The University of Virginia stopped including ribbons with diplomas in summer 2021. However, we have a limited supply of ribbons remaining and would be happy to send you one. Please send a self-addressed envelope to:
Office of the University Registrar
University of Virginia
P. O. Box 400203
Charlottesville VA 22904-4203
We’ll send you a ribbon by return mail.
The size of the UVA Diploma is 17" x 22".
Graduates’ original diplomas are automatically ordered by UREG once all degrees have been verified and posted.
Replacement or Copy Diplomas: If you are unable to provide documentation which proves the diploma was damaged or destroyed, the ordered diploma will have the word 'Replacement' or 'Copy' inscribed discreetly below the seal.
Diploma Order Process
- Complete the Diploma Replacement Request Form (webform).
Note: Orders that meet qualification for payments will receive an email within 2-3 business days with a link to online payment portal. All other orders will receive notice that form has been received and is being processed.
Diploma orders are placed on or around the 15th of each month. The vendor requires 10-15 business days for processing. Additional time is required for shipping.
Replacement and Copy diplomas are printed in the current format, including use of the signatures of the current president, dean, and registrar.
Please note: our office does not handle certificate orders/replacements. Please contact your school registrar for additional information.
Beginning with May 2016 graduates, the Certified Electronic Diploma (CeDiploma) can be utilized for providing proof of graduation in instances for which the diploma is explicitly required. This electronic credential can be easily shared with third parties and validated by the University.
If you need a copy of your diploma for certification purposes, take your original diploma to a copy center and have an 8.5" x 11" photocopy made. Mail the copy to UREG (University Registrar) and we will certify and notarize it as being a true copy of the original.
We recommend that you confirm whether or not another document will serve the purpose for degree verification. Usually, companies or government agencies are looking for official proof of graduation, and only in rare cases involving foreign governments is a copy of the actual diploma needed. A certification or transcript can be obtained for less cost and in less time. (See Enrollment Verification).
International Authentication (aka. The Hague Apostille): Contact Virginia's Secretary of the Commonwealth. For individuals utilizing the CeDiploma, an Apostille is neither required nor necessary. Documents can be validated through this University website to provide absolute confidence in the credential's authenticity. Questions should be redirected to UREG.