4/2,24/2024 | IMPORTANT: Spring 2024 Diploma Information

Dear Student, 

Congratulations on your upcoming graduation! Before that day arrives, we want to make sure that your name is correctly printed on your diploma and that it is mailed to the correct address. To do this, please review your personal information in SIS. 

Diploma Name 

Your Primary Name in SIS will be the name printed on your diploma. Here's how to view it. Please note that updating your Preferred Name will not change how your name is printed on your diploma. 

If your Primary Name is incorrect or you want to make any changes, such as adding your middle name or omitting punctuation, please fill out the SIS Primary Name Update Form before May 1, 2024

Prefixes such as Mr., Mrs., Ms., or Dr. are not included on the diploma.


Diploma Mailing Address 

We will use your Diploma Address in SIS to mail your diploma. Please verify that all portions of the Diploma Address, including the country, are correct. We will not use your Home or Mailing Address to mail your diploma. 

 If you are leaving the country after graduation, we strongly suggest using the address of a friend or family member within the United States for your Diploma Address. This will ensure timely and safe delivery. 

Here's how to view and update your Diploma Address in SIS. The deadline to update your Diploma Address is also May 1, 2024. 


Diploma Shipping 

Diplomas are expected to ship in mid-July, and those shipped to the United States should be delivered in August. Those shipped internationally should be delivered in September. These dates are estimates only. 

When your diploma ships, you’ll receive an email from info@cecredentialtrust. This will provide you with tracking information for your official paper diploma, and instructions for accessing your CeDiploma through your SIS account. For more details visit the CeDiploma Information page


If you have any questions or concerns about your Primary Name or Diploma Address in SIS, please contact us at [email protected]

Best regards, 

Office of the University Registrar 


2024 COMMUNICATIONS

03/14/24 IMPORTANT: Summer & Fall Enrollment Dates & Information

Dear Undergraduate Student,

Welcome back from spring break! We hope you had a chance to relax and catch your breath last week. As we approach the start of summer and fall 2024 advising and enrollment, here are some important key dates and reminders.
 
Class Search & Enrollment Appointments


March 15th Summer and Fall class search available in SIS.
 

March 22nd Summer and Fall enrollment appointment times visible; shopping cart available.
 

For SIS enrollment help, including how to find your enrollment appointment time, visit the ITS SIS For Students: SIS FAQs website.
 

Summer 2024 Enrollment Information


March 26th Beginning at 7 a.m. EDT, 4th & 3rd year students can begin enrolling in Summer Session classes.


March 27th Beginning at 7 a.m. EDT, 2nd & 1st year students can begin enrolling in Summer Session classes. 


Visit the Office of Summer and Special Academic Program website for additional summer enrollment information.
 

Fall 2024 Enrollment Information


April 8th Undergraduate enrollment appointment times are released throughout the week. Students can enroll once their enrollment appointment begins and can continue to adjust their class schedules until their school of enrollment add/drop deadline in the fall. Don’t forget to check SIS on March 22nd to see your enrollment appointment time!


Visit the University Registrar (UREG) website for additional fall enrollment information


Student Advising


If you haven’t already discussed course selection and planning with your advisor, please get in touch with them soon to schedule an appointment.


Don't forget to take advantage of the Degree Progress feature in your SIS Dashboard menu. This feature provides you with current information in a user-friendly format designed to help you identify classes that will satisfy your remaining degree requirements.


For additional information on how to use the Degree Progress tool in SIS, visit the ITS SIS Degree Progress, Academic Requirements, & What-If Reports in SIS website.


If you have questions about summer or fall enrollment, or there’s anything we can do to help, please contact us at [email protected].

Kind regards,
Office of the University Registrar 

1/11, 1/18, 1/29 IMPORTANT: Spring 2024 Enrollment Deadline Information

Dear Students,

This is just a friendly reminder to check your SIS enrollment info, including your class schedule and grading options, as two important deadlines are coming this week.

Key Dates:

  • The last day to ADD classes is Wednesday Jan. 31, by 11:59pm. 

  • The last day to DROP classes is Thursday Feb. 1 (Feb. 28 for SEAS) 

Want more? The spring enrollment website also has some helpful info about this semester’s enrollment requirements and deadlines.

A few important things to remember:

  • Verify your class enrollment information in SIS and only in SIS. UVACanvas doesn’t count!

  • Choose the correct grading option for each class. Most of your classes should be taken with the traditional “Graded” grading option.

  • Be careful when choosing “CR/NC” as a grading option, as this meets very few degree requirements. Before choosing this option, it’s best to check with your school’s website or your dean’s office for more information about your school’s rules regarding CR/NC.

  • If a class doesn’t appear in your Class Schedule in SIS, or if you are waitlisted for a class, you are not enrolled!

Still have questions? If you aren’t sure about your enrollment status, or which grading option to choose for a class, reach out to your school registrar. They are happy to answer any questions you have as they guide you through this process.

I hope your classes are going well and that you’re off to a happy and healthy start to 2024. Take care of yourself, and don’t hesitate to call us if we can help! 434-924-4122 or [email protected].

Kind regards,

Laura F. Hawthorne
Associate Vice Provost for Enrollment and University Registrar

2023 COMMUNICATIONS

11/3/2023 | REMINDER: J-Term and Spring 2024 Enrollment Beginning Monday Nov. 6.

Dear Undergraduate Student,

It’s time to start planning your classes for J-term and Spring 2024. Here’s what you need to know:

11/1/2023 | IMPORTANT: Fall 2023 Diploma Information

Dear Student,

Congratulations! Our records indicate that you are expecting to graduate this December.

10/12/2023 | IMPORTANT: J-Term and Spring Enrollment Dates and Information

Dear Undergraduate Student,

Welcome back from fall break! It’s time to start planning your classes for J-term and Spring 2024. Here’s what you need to know:

09/12/2023 | Annual Notification of Student Rights Under FERPA

Dear Student, 

I write to remind you of certain rights you have as a student at the University of Virginia under the Family Educational Rights and Privacy Act (FERPA).

08/30/2023 | REMINDER: Fall 2023 Add/Drop Deadlines and More

Dear Students,

Welcome back! This is your reminder to review your enrollment information in SIS, including your class schedule and grading options.

08/15/2023 | IMPORTANT: Fall 2023 Enrollment Deadline Information

Dear Students,

Welcome back! I hope your summer was everything you wanted it to be and that you’re refreshed and excited for your first week of classes. Whether you’re returning or starting your first semester with us, we’re delighted to welcome you to Grounds. 

04/04/2023 | IMPORTANT – Spring 2023 Diploma Information

Dear Student, Congratulations on your upcoming graduation in May! We want to make sure that your name is correctly printed on your diploma and that it is mailed to the correct address. To do this, please review your personal information in SIS.

03/14/2023 | IMPORTANT: Summer and Fall Enrollment Dates and Information

Dear Undergraduate Student, Welcome back from spring break! We hope you had a chance to relax and catch your breath last week. Here are some key dates and important reminders about advising and enrollment for Summer and Fall 2023.

01/30/2023 | IMPORTANT: Spring 2023 Enrollment Deadline Reminder

Dear Students,

As we approach the deadline to add and drop classes next week, I’m resending these important enrollment reminders for your review. Please read them carefully, even if you’re confident you don’t need to make any changes in SIS before the deadlines.

01/13/2023 | Select special grading option for Fall 2022 classes now available

Dear Student,

As you know, your dean has granted the option for all graduate students to convert their final grades in the school to the following special grading option after reviewing their final grades for the Fall 2022 term: 

01/10/2023 | IMPORTANT: Spring 2023 Enrollment Deadline Information

Dear Students,

Welcome back! I hope your winter break was everything you wanted it to be, and that you are refreshed and excited to start classes next week. Whether you are returning or starting your first semester with us, we are delighted to welcome you to Grounds.  I write with a few important reminders about the start of term and the Student Information System (SIS).

COVID-19 Official Transcript Notations