Dear Undergraduate Student,
It’s time to start planning your classes for J-term and Spring 2025. Here’s what you need to know:
Class Search & Enrollment Appointments
J-Term and Spring class search are now available in SIS.
J-Term and Spring enrollment appointment times are now visible; shopping cart is now available.
For SIS enrollment help, including how to find your enrollment appointment time, visit the ITS SIS For Students: SIS FAQs website.
Spring 2025 Enrollment Information
Monday, November 4th: Undergraduate enrollment appointment times are released throughout the week.
Tuesday, November 5th: Election Day, no classes, and no enrollment appointment times.
Once your enrollment appointment begins, you can enroll in courses and make changes to your class schedule until your school’s add/drop deadline in the spring. Don’t forget to check SIS to see your enrollment appointment time!
Visit the Spring 2025 Enrollment Instruction website for additional information, including your school's add/drop/withdrawal deadlines.
J-Term 2025 Enrollment Information
November 12th Beginning at 7 a.m. EDT, 4th & 3rd year students can begin enrolling in J-Term classes.
November 13th Beginning at 7 a.m. EDT, 2nd & 1st year students can begin enrolling in J-Term classes.
Student Advising
If you haven’t already discussed course selection and planning with your advisor, please get in touch with them to schedule an appointment.
Don't forget to take advantage of the Degree Progress feature in your SIS Dashboard menu. This feature provides current information in a user-friendly format designed to help you identify classes that will satisfy your remaining degree requirements.
For additional information on how to use the Degree Progress tool in SIS, visit the ITS SIS Degree Progress, Academic Requirements, & What-If Reports in SIS website.
*First-Year Students: Stellic is now your go-to tool for tracking your degree progress. Be sure to check it regularly as it will be used for your degree clearance and conferral. If you spot any inaccuracies, reach out to your advisor so they can help you get things sorted. Start using Stellic here: https://login.stellic.virginia.edu/. For information on how to use Stellic, here is a helpful Quick Start Guide , and a few other additional support services.
If you have questions or concerns about J-Term or spring enrollment, or if there’s anything we can do to support you, please contact us at [email protected].
Kind regards,
Office of the University Registrar
2024 COMMUNICATIONS
Dear Undergraduate Student,
It’s time to start planning your classes for J-term and Spring 2025. Here’s what you need to know:
Class Search & Enrollment Appointments
J-Term and Spring class search are now available in SIS.
J-Term and Spring enrollment appointment times are now visible; shopping cart is now available.
For SIS enrollment help, including how to find your enrollment appointment time, visit the ITS SIS For Students: SIS FAQs website.
Spring 2025 Enrollment Information
Monday, November 4th: Undergraduate enrollment appointment times are released throughout the week.
Tuesday, November 5th: Election Day, no classes, and no enrollment appointment times.
Once your enrollment appointment begins, you can enroll in courses and make changes to your class schedule until your school’s add/drop deadline in the spring. Don’t forget to check SIS to see your enrollment appointment time!
Visit the Spring 2025 Enrollment Instruction website for additional information, including your school's add/drop/withdrawal deadlines.
J-Term 2025 Enrollment Information
November 12th Beginning at 7 a.m. EDT, 4th & 3rd year students can begin enrolling in J-Term classes.
November 13th Beginning at 7 a.m. EDT, 2nd & 1st year students can begin enrolling in J-Term classes.
Student Advising
If you haven’t already discussed course selection and planning with your advisor, please get in touch with them to schedule an appointment.
Don't forget to take advantage of the Degree Progress feature in your SIS Dashboard menu. This feature provides current information in a user-friendly format designed to help you identify classes that will satisfy your remaining degree requirements.
For additional information on how to use the Degree Progress tool in SIS, visit the ITS SIS Degree Progress, Academic Requirements, & What-If Reports in SIS website.
*First-Year Students: Stellic is now your go-to tool for tracking your degree progress. Be sure to check it regularly as it will be used for your degree clearance and conferral. If you spot any inaccuracies, reach out to your advisor so they can help you get things sorted. Start using Stellic here: https://login.stellic.virginia.edu/. For information on how to use Stellic, here is a helpful Quick Start Guide , and a few other additional support services.
If you have questions or concerns about J-Term or spring enrollment, or if there’s anything we can do to support you, please contact us at [email protected].
Kind regards,
Office of the University Registrar
Dear Student,
Did you know that as a student at UVA, your education records are protected by federal law? We want to be sure you know your rights under UVA’s Family Educational Rights and Privacy Act (FERPA) policy.
Your student records belong to you, and you have the right to:
- Review your records;
- Request an explanation of your records;
- Request a hearing to challenge their content; and
- File complaints with the U.S. Department of Education at the following mailing address, if you feel UVA has not complied with FERPA:
Student Privacy Policy Office
United States Department of Education
400 Maryland Ave., S.W.
Washington, DC 20202-4605
UVA won’t release your records without your permission to anyone other than those parties specifically authorized by FERPA. The exception to this is Directory Information.
UVA does not publish your Directory Information but may release it to third parties to verify your enrollment or certify your degree, or when otherwise permitted by law. Directory Information includes:
- Biographical details (name, year of birth)
- Academic information (major field of study, school of enrollment, level and year in school, full-time/part-time status, medical residency placement)
- Attendance details (location of attendance, dates of attendance)
- Participation in officially recognized activities and sports
- Candidacy for degree
- Expected graduation date
- Degrees, honors, scholarships, awards received
- Any unique identifying number created for the purpose of compiling, releasing, or transmitting Directory Information
Don’t want to share your Directory Information? Our office can place a FERPA restriction on your academic record. The University would have to refuse record requests from people or organizations outside of UVA unless you provide written consent. This includes verification of education/degrees earned at UVA. Please carefully consider the impact of withholding your Directory Information.
If you have more questions about FERPA, we hope you’ll explore our FAQs or reach out to us at [email protected] or (434) 924-4122.
Kind regards,
Laura F. Hawthorne
Associate Vice Provost for Enrollment and University Registrar
Dear Student,
Congratulations on your upcoming graduation! Before that day arrives, we want to make sure that your name is correctly printed on your diploma and that it is mailed to the correct address. To do this, please review your personal information in SIS.
Diploma Name
Your Primary Name in SIS will be the name printed on your diploma. Here's how to view it. Please note that updating your Preferred Name will not change how your name is printed on your diploma.
Prefixes such as Mr., Mrs., Ms., or Dr. are not included on the diploma.
Diploma Mailing Address
We will use your Diploma Address in SIS to mail your diploma. Please verify that all portions of the Diploma Address, including the country, are correct. We will not use your Home or Mailing Address to mail your diploma.
If you are leaving the country after graduation, we strongly suggest using the address of a friend or family member within the United States for your Diploma Address. This will ensure timely and safe delivery.
Here's how to view and update your Diploma Address in SIS. The deadline to update your Diploma Address is also December 1st, 2024.
Diploma Shipping
Diplomas are expected to ship in mid-February, and those shipped to the United States should be delivered in March. Those shipped internationally should be delivered in late March. These dates are estimates only.
You will receive two emails from info@cecredentialtrust. One will contain tracking information for your physical diploma, the other will provide instructions for accessing your CeDiploma through your SIS account once it has been released. For more details, visit the CeDiploma Information page.
If you have any questions or concerns about your Primary Name or Diploma Address in SIS, please contact us at [email protected].
Congratulations, and best wishes for the future!
Office of the University Registrar
Dear Undergraduate Student,
We hope you are having a great semester so far, and take some time to unwind over the next few days. It may seem early, but it’s time to start planning your classes for J-term and Spring 2025. Here’s what you need to know:
Class Search & Enrollment Appointments
For SIS enrollment help, including how to find your enrollment appointment time, visit the ITS SIS For Students: SIS FAQs website.
Spring 2025 Enrollment Information
Once your enrollment appointment begins, you can enroll in courses and make changes to your class schedule until your school’s add/drop deadline in the spring. Don’t forget to check SIS on October 18th to see your enrollment appointment time!
Visit the Spring 2025 Enrollment Instruction website for additional information, including your school's add/drop/withdrawal deadlines.
J-Term 2025 Enrollment Information
Student Advising
If you haven’t already discussed course selection and planning with your advisor, please get in touch with them soon to schedule an appointment.
Don't forget to take advantage of the Degree Progress feature in your SIS Dashboard menu. This feature provides current information in a user-friendly format designed to help you identify classes that will satisfy your remaining degree requirements.
For additional information on how to use the Degree Progress tool in SIS, visit the ITS SIS Degree Progress, Academic Requirements, & What-If Reports in SIS website.
*First-Year Students: Stellic is now your go-to tool for tracking your degree progress. Be sure to check it regularly as it will be used for your degree clearance and conferral. If you spot any inaccuracies, reach out to your advisor so they can help you get things sorted. Start using Stellic here: https://login.stellic.virginia.edu/. For information on how to use Stellic, here is a helpful Quick Start Guide, and a few other additional support services.
If you have questions or concerns about J-Term or spring enrollment, or if there’s anything we can do to support you, please contact us at [email protected].
Kind regards,
Office of the University Registrar
Dear Students,
I hope these first days of the semester have gone smoothly. This is a friendly reminder of important upcoming dates and things to keep in mind as you finalize your class schedule.
Last day to ADD classes: Tuesday, Sept. 10.
Last day to DROP classes: Wednesday, Sept. 11.
Check (and recheck!) your class enrollment information in SIS.
Be careful about choosing “CR/NC” as a grading option.
Verify your enrollment in SIS, not UVACanvas.
As I said in my note to you earlier this month, the first weeks of the semester can be stressful, as well as joyous. Please pause to take a deep breath from time to time, enjoy the moment, and remember that we’re all here to learn and grow together. Let us know if you need us. You can reach our team at [email protected] or 434-924-4122.
Kind regards,
Laura F. Hawthorne
Associate Vice Provost for Enrollment and University Registrar
Dear Students,
Welcome back! I hope your summer was everything you wanted it to be and that you’re refreshed and excited for your first week of classes. Whether you’re returning or starting your first semester with us, we’re delighted to welcome you to Grounds.
I write with a few important reminders about the start of term and the Student Information System (SIS).
Last day to ADD classes: Tuesday, Sept. 10.
If you want to add a class to your schedule, you have until 11:59 p.m. EDT on Sept. 10.
Last day to DROP classes: Wednesday, Sept. 11.
In most undergraduate classes, Sept. 11 is the last day you can drop a class from your schedule. The last day to drop a class in the School of Engineering and Applied Science is Tuesday, Oct. 15. You may also click the following link for more information about fall enrollment.
Check (and recheck!) your class enrollment information in SIS.
Carefully check your enrollment information before the add/drop deadlines. Pay special attention to your grading option for each class. Most of your classes should be taken for a traditional grade (A-F), which is the “Graded” grading option in SIS. For questions about a class grading option, please contact your school registrar for assistance. School contact information is available on the University Registrar’s website.
Be careful about choosing “CR/NC” as a grading option.
Classes taken for CR/NC meet very few degree requirements. Check with your dean’s office or your school website for more information about your school’s rules regarding CR/NC.
Verify your enrollment in SIS, not UVACanvas.
If you don't see a class listed under "My Schedule" in the SIS navigation menu, or if you are waitlisted for a class, you are not enrolled. Do not rely on UVACanvas to verify your enrollment details. SIS is what counts!
The first weeks of the semester can be stressful, as well as joyous. Please pause to take a deep breath from time to time, enjoy the moment, and remember that we’re all here to learn and grow together. Let us know if you need us. You can reach our team at [email protected] or 434-924-4122.
Kind regards,
Laura F. Hawthorne
Associate Vice Provost for Enrollment and University Registrar
Dear Student,
Congratulations on your upcoming graduation! Before that day arrives, we want to make sure that your name is correctly printed on your diploma and that it is mailed to the correct address. To do this, please review your personal information in SIS.
Diploma Name
Your Primary Name in SIS will be the name printed on your diploma. Here's how to view it. Please note that updating your Preferred Name will not change how your name is printed on your diploma.
Prefixes such as Mr., Mrs., Ms., or Dr. are not included on the diploma.
Diploma Mailing Address
We will use your Diploma Address in SIS to mail your diploma. Please verify that all portions of the Diploma Address, including the country, are correct. We will not use your Home or Mailing Address to mail your diploma.
If you are leaving the country after graduation, we strongly suggest using the address of a friend or family member within the United States for your Diploma Address. This will ensure timely and safe delivery.
Here's how to view and update your Diploma Address in SIS. The deadline to update your Diploma Address is also August 1st, 2024.
Diploma Shipping
Diplomas are expected to ship in mid-September, and those shipped to the United States should be delivered in October. Those shipped internationally should be delivered in November. These dates are estimates only.
You will receive two emails from info@cecredentialtrust. One will contain tracking information for your physical diploma, the other will provide instructions for accessing your CeDiploma through your SIS account once it has been released. For more details, visit the CeDiploma Information page.
If you have any questions or concerns about your Primary Name or Diploma Address in SIS, please contact us at [email protected].
Congratulations, and best wishes for the future!
Office of the University Registrar
4/2,24/2024 | IMPORTANT: Spring 2024 Diploma Information
Dear Student,
Congratulations on your upcoming graduation! Before that day arrives, we want to make sure that your name is correctly printed on your diploma and that it is mailed to the correct address. To do this, please review your personal information in SIS.
Diploma Name
Your Primary Name in SIS will be the name printed on your diploma. Here's how to view it. Please note that updating your Preferred Name will not change how your name is printed on your diploma.
If your Primary Name is incorrect or you want to make any changes, such as adding your middle name or omitting punctuation, please fill out the SIS Primary Name Update Form before May 1, 2024.
Prefixes such as Mr., Mrs., Ms., or Dr. are not included on the diploma.
Diploma Mailing Address
We will use your Diploma Address in SIS to mail your diploma. Please verify that all portions of the Diploma Address, including the country, are correct. We will not use your Home or Mailing Address to mail your diploma.
If you are leaving the country after graduation, we strongly suggest using the address of a friend or family member within the United States for your Diploma Address. This will ensure timely and safe delivery.
Here's how to view and update your Diploma Address in SIS. The deadline to update your Diploma Address is also May 1, 2024.
Diploma Shipping
Diplomas are expected to ship in mid-July, and those shipped to the United States should be delivered in August. Those shipped internationally should be delivered in September. These dates are estimates only.
When your diploma ships, you’ll receive an email from info@cecredentialtrust. This will provide you with tracking information for your official paper diploma, and instructions for accessing your CeDiploma through your SIS account. For more details visit the CeDiploma Information page.
If you have any questions or concerns about your Primary Name or Diploma Address in SIS, please contact us at [email protected].
Best regards,
Office of the University Registrar
Dear Undergraduate Student,
Welcome back from spring break! We hope you had a chance to relax and catch your breath last week. As we approach the start of summer and fall 2024 advising and enrollment, here are some important key dates and reminders.
Class Search & Enrollment Appointments
March 15th Summer and Fall class search available in SIS.
March 22nd Summer and Fall enrollment appointment times visible; shopping cart available.
For SIS enrollment help, including how to find your enrollment appointment time, visit the ITS SIS For Students: SIS FAQs website.
Summer 2024 Enrollment Information
March 26th Beginning at 7 a.m. EDT, 4th & 3rd year students can begin enrolling in Summer Session classes.
March 27th Beginning at 7 a.m. EDT, 2nd & 1st year students can begin enrolling in Summer Session classes.
Visit the Office of Summer and Special Academic Program website for additional summer enrollment information.
Fall 2024 Enrollment Information
April 8th Undergraduate enrollment appointment times are released throughout the week. Students can enroll once their enrollment appointment begins and can continue to adjust their class schedules until their school of enrollment add/drop deadline in the fall. Don’t forget to check SIS on March 22nd to see your enrollment appointment time!
Visit the University Registrar (UREG) website for additional fall enrollment information.
Student Advising
If you haven’t already discussed course selection and planning with your advisor, please get in touch with them soon to schedule an appointment.
Don't forget to take advantage of the Degree Progress feature in your SIS Dashboard menu. This feature provides you with current information in a user-friendly format designed to help you identify classes that will satisfy your remaining degree requirements.
For additional information on how to use the Degree Progress tool in SIS, visit the ITS SIS Degree Progress, Academic Requirements, & What-If Reports in SIS website.
If you have questions about summer or fall enrollment, or there’s anything we can do to help, please contact us at [email protected].
Kind regards,
Office of the University Registrar
Dear Students,
This is just a friendly reminder to check your SIS enrollment info, including your class schedule and grading options, as two important deadlines are coming this week.
Key Dates:
- The last day to ADD classes is Wednesday Jan. 31, by 11:59pm.
- The last day to DROP classes is Thursday Feb. 1 (Feb. 28 for SEAS)
Want more? The spring enrollment website also has some helpful info about this semester’s enrollment requirements and deadlines.
A few important things to remember:
- Verify your class enrollment information in SIS and only in SIS. UVACanvas doesn’t count!
- Choose the correct grading option for each class. Most of your classes should be taken with the traditional “Graded” grading option.
- Be careful when choosing “CR/NC” as a grading option, as this meets very few degree requirements. Before choosing this option, it’s best to check with your school’s website or your dean’s office for more information about your school’s rules regarding CR/NC.
- If a class doesn’t appear in your Class Schedule in SIS, or if you are waitlisted for a class, you are not enrolled!
Still have questions? If you aren’t sure about your enrollment status, or which grading option to choose for a class, reach out to your school registrar. They are happy to answer any questions you have as they guide you through this process.
I hope your classes are going well and that you’re off to a happy and healthy start to 2024. Take care of yourself, and don’t hesitate to call us if we can help! 434-924-4122 or [email protected].
Kind regards,
Laura F. Hawthorne
Associate Vice Provost for Enrollment and University Registrar
2023 COMMUNICATIONS
Dear Undergraduate Student,
It’s time to start planning your classes for J-term and Spring 2024. Here’s what you need to know:
- Email from Registrar to Undergraduate Students.
Dear Student,
Congratulations! Our records indicate that you are expecting to graduate this December.
- Email from Registrar to Students.
Dear Undergraduate Student,
Welcome back from fall break! It’s time to start planning your classes for J-term and Spring 2024. Here’s what you need to know:
- Email from Registrar to Undergraduate Students.
Dear Student,
I write to remind you of certain rights you have as a student at the University of Virginia under the Family Educational Rights and Privacy Act (FERPA).
- Email from the Registrar to students.
Dear Students,
Welcome back! This is your reminder to review your enrollment information in SIS, including your class schedule and grading options.
- Email from Registrar to Students.
Dear Students,
Welcome back! I hope your summer was everything you wanted it to be and that you’re refreshed and excited for your first week of classes. Whether you’re returning or starting your first semester with us, we’re delighted to welcome you to Grounds.
- Email from the Registrar to Students
Dear Student, Congratulations on your upcoming graduation in May! We want to make sure that your name is correctly printed on your diploma and that it is mailed to the correct address. To do this, please review your personal information in SIS.
- Email from the Registrar to Graduating Students
Dear Undergraduate Student, Welcome back from spring break! We hope you had a chance to relax and catch your breath last week. Here are some key dates and important reminders about advising and enrollment for Summer and Fall 2023.
- Email from the Registrar to Undergraduate Students
Dear Students,
As we approach the deadline to add and drop classes next week, I’m resending these important enrollment reminders for your review. Please read them carefully, even if you’re confident you don’t need to make any changes in SIS before the deadlines.
- Email from the Registrar to Undergraduate Students
Dear Student,
As you know, your dean has granted the option for all graduate students to convert their final grades in the school to the following special grading option after reviewing their final grades for the Fall 2022 term:
- Email from the Registrar to Undergraduate Students | Graduate Students
Dear Students,
Welcome back! I hope your winter break was everything you wanted it to be, and that you are refreshed and excited to start classes next week. Whether you are returning or starting your first semester with us, we are delighted to welcome you to Grounds. I write with a few important reminders about the start of term and the Student Information System (SIS).
- Email from the Registrar to Undergraduate Students